CS2: INTRODUCTION TO PRESENTATION SOFTWARE S.2

This Unit is an introduction to presentation software.

What is PowerPoint?

PowerPoint is an application for creating presentations that can be output as 35mm slides, Paper overheads, Directly from the computer monitor, or Printed as handouts or speaker notes .

Presentation Software

PowerPoint is an Example of a Presentation Program.

A presentation program is a computer software package used to organize and display information, normally in the form of a slide show.

Other Examples of Presentation Software include:

OpenOffice Impress, ShowLogic, KPresenter, Screencast, Adobe Persuasion, AppleWorks, e.t.c

Common terms in presentations

There are many terminologies associated with computer presentations.

We shall be using most of the terms during our course of learning.

Some of the terminologies include are defined below:

These are sample definitions. Terms in Bold are the ones most commonly asked in exams.

Add-in
An add-in is a small add-on program to enhance an existing program.

Ambient Light
Ambient light is the available light in a room, whether by natural or mechanical sources.

Animated GIF
An animated GIF is a graphic file type that is composed of many different images on top of each other. Together these images are compressed and work together, creating movement, and give the appearance of a mini movie.

Animation
In Microsoft PowerPoint, animations are visual effects applied to individual items on the slide such as graphics, titles or bullet points.

Animation Scheme
Animation schemes in PowerPoint allow you to apply formatting to bulleted items and titles from a variety of animation groupings, such as Subtle, Moderate and Exciting, rather than making the settings individually.

Applet
An applet is a small add-on program to enhance an existing program written in the Java programming language.

Batch File
Batch files are short user generated programs created to accomplish repetitive tasks easily.

Bullet
Bullets are small dots, squares, dashes or graphics that begin a short descriptive phrase

Clip –  video or movie is a small section of a larger video presentation. A series of video frames are run in succession to produce a short, animated video. This compilation of video frames results in a video clip.

Contextual Tabs and Menus
Contextual tabs and menus appear when an object is selected. These contextual tabs contain information or options pertinent to that object only.

Custom show

A custom show in PowerPoint is a group of slides selected from a larger presentation to present as a smaller presentation, without having to recreate a new presentation from scratch.

Default Design Template
The default design template is the plain, white slide template in a new Microsoft PowerPoint presentation.

Design Template
Design templates in Microsoft PowerPoint create a presentation that has a cohesive look. All slides are part of a coordinated package.

Design Theme
Design themes make it easy to coordinate your PowerPoint presentation with colors, graphics and fonts that all work together to create a mood for your presentation.

File Extensions
File extensions, for any files, are the three letters at the end of the filename after a dot.

Hotspot
The area on an image map that is used as a hyperlink to another action or location.

Hyperlink
Hyper linking allows the viewer to quickly access another location — be it another Web site, a slide in a presentation, or link to another file

Image Map
A graphic object that has many hotspots or invisible hyperlinks to other objects or websites.

Invisible Button
An invisible button or hotspot is an area of a PowerPoint slide or part of a slide that when clicked, sends the viewer to a different slide in the presentation.

Invisible Hyperlink
An invisible hyperlink or invisible button is an area on a PowerPoint slide or part of a slide that when clicked, sends the viewer to a different slide in the presentation

Layout
The slide layout in PowerPoint is the arrangement of all the items that make up your slide, such as title, graphics or text boxes.

Lumens
A projector emits light that produces the image on the screen. The amount of light produced is measured in lumens

Macro
A macro is a series of commands to automate a repetitive task, are recorded and assigned to a keystroke combination.

Master Slide
The Master Slide is the design template used for the slides within your presentation. There are four different master slides — title master, notes master, handout master and the most common, the slide master

Normal View
Normal View in Microsoft PowerPoint is the main working window in the presentation. The slide is shown full size on the screen.

Optimize Photos
Optimizing is a term used to indicate a change to a photo or a graphic such as clip art, to reduce it in both visual size and file size, for use in other programs.

Outline View
Outline View shows all the text of all slides, in a list on the left of the PowerPoint screen. No graphics are shown in Outline view

Plug-In
A plug-in is a small add-on program to enhance an existing program written in the Java programming language.

PowerPoint Viewer
The PowerPoint Viewer is a small plug-in program from Microsoft that allows a PowerPoint presentation to be played on any computer.

Ppt
Ppt is the file extension used for PowerPoint files.

Radio Button
A radio button is a small circle beside an option that you may choose.

Resolution is the image created as a result of the number of pixels or dots used. This can be on a computer monitor or a setting on a digital camera

Selection Handles
Selection handles surround the border of a graphic object and indicate to the user and the program that the object is currently selected and ready for something further to happen.

Slide
A slide is a single page of a digital presentation created in presentation software programs such as PowerPoint and
OpenOffice Impress.

Slide Layout
The slide layout in PowerPoint is the arrangement of all the items that make up your slide, such as title, graphics or text boxes.

Slide Master
The slide master in PowerPoint is a template that contains preset layouts, colors and fonts for PowerPoint presentations.

Slide Show
A slide show is the presentation of all the digital slides created in programs such as PowerPoint and
OpenOffice Impress, shown one after the other, just as on a slide projector of old.

Slide Sorter View
A window in Microsoft PowerPoint that displays thumbnail versions of all your slides, arranged in horizontal rows.

Speaker Notes
Speaker notes are notes added to the PowerPoint presentation slides for a reference for the presenter of the presentation.

Storyboard
In Windows Movie Maker or other movie making software, the Storyboard is an editing area located at the bottom of the window. It is a panel of pictures or other movie clips, laid out in the sequence that they will be shown in the movie.

Summary Slide
The summary slide feature in Microsoft PowerPoint creates one new slide with a list of all the titles of the slides in the presentation

Task Pane
Different areas of the Microsoft PowerPoint screen are known as panes. The Task pane is located on the right of the screen. It changes to display options associated with the current task.

Thumbnail
A thumbnail is the term used to describe a minute version of a slide or picture.

Timeline
The Timeline view of Windows Movie Maker or other movie making software shows the components of the movie such as photos, video and audio clips in the order and timing that they will appear in movie.

Transition
Slide transitions are the visual movements as one slide changes to another.

USB Flash Drive
USB Flash Drives are compact file storage devices approximately the size of a disposable lighter.

Video Capture
Use Windows Movie Maker to capture your video clips to your computer.

Video Effects
Video effects differ from video transitions as they apply to the individual picture itself rather than to the change from one picture to another.

Video or Movie Frame
Definition of video frame.

Video Transition
Video transitions are the visual movements as one picture changes to another.

Watermark
A watermark, in presentation software, is frequently used in a slightly different manner. A watermark is often a faded image or text used as a background of a slide. It is meant to enhance, but not be the focal point of the slide.

Features of Presentation Software

Presentation Software typically includes three major features: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images and a slide-show system to display the content.

Below are some of the specific features of PowerPoint 2003.

Animation: This feature allows you to apply  visual effects to individual items on the slide such as graphics, titles or bullet points.

Slide Show: helps to display and project all the digital slides created, shown one after the other, or as set in a custom show.

Notes Area: Allows the speaker to keep notes for personal  reference during the presentation.

Summary slide: This feature creates one new slide with a list of all the titles of the slides in the presentation

Transition: Allows you to add visual movements as one slide changes to another.

Slide Master: Allows you to preset layouts, colors and fonts for all slides in the presentation at once

Insert text: Allows you to insert text in the presentation.

Delete text: Allows you to erase characters, words, charts, or slides as easily

Cut and Paste: Allows you to remove (cut) a section of text from one place in a presentation and insert (paste) it somewhere else.

Copy: Allows you to duplicate a section of text.

Page layout: Allows you to define various page sizes and margins.

Search and Replace: Allows you to search for a particular word or phrase. And replace it with another everywhere in the presentation

Graphics: The presentation application permits the addition of various types of graphics, such as bar charts, line charts, clip art, and photographs.

Headers, Footers, & Slide Numbering: Allows you to specify customized headers and footers that the presentation file will put at the top and bottom of every presentation. The presentation automatically keeps track of page numbers so that the correct number appears on each page.

Spell Checker: A utility that allows you to check the spelling of words in a presentation file. 

Print: Allows you to send a presentation file to a printer to get a hardcopy or many hardcopies as you would like.

Thesaurus: A built-in thesaurus that allows you to search for synonyms (words with similar meaning) and antonyms (‘opposites’) without leaving the word processor.

Tables: Allows you to add tables and include content in rows and columns

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