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WORKING WITH EXAMPLES PRACTICALLY

This unit is all about practical examples about word processing

WORKING WITH EXAMPLES PRACTICALLY

PRACTICAL QUESTION ONE

(a) Using a word processor of your choice, type the document below using Comic Sans Ms font style with font size 14, Save it as Reading Lesson 1.

 

Jack is a young lad living with his widowed mother. Their only means of income is a cow. When this cow stops giving one morning, Jack sent to the market to sell it. On the way to the market he meets an old man who offers to give him “magic” beans in exchange for the cow.

 

Jack takes the beans but when he arrives home without any money, his mother becomes angry and throws the beans to the ground and sends Jack to bed without supper.

 

(b) Copy all the text and paste it on to page two.

(c) Include a centred heading JACK & THE BEAN STALK and format it to size 28 orange colour with a green wavy underline.                              

(d) Change the spacing for all paragraphs of text to 1.5.

(e) Drop cap on two lines the letter beginning paragraph one.

(f) Insert an auto shape of a face in the middle of paragraph 1.

  • Wrap text around it Tight.

(g) Insert a watermark as “Reading Lesson” in your work.

(h) On page 2 below the text, use a table of 7 rows and 3 columns to design your class time table.                                                                             

(i) Modify the table in (h) and make it appear like the one below.

(j) Insert a header of your name and Class.

(k) Save changes to your work and print out.

 

PRACTICAL QUESTION TWO

Type the following document and save it as Inter-house and class. Using your skills format this document to appear like the one provided below.

Because of the time, we have been able to group the following teams.

Other teams will be grouped in the due course. We recognize the time you have put to come up with a wonderful team.

Management:

(i)  Copy this work to page 3 of your document.

(ii) Change the heading to uppercase font size 19.5 and colour red.

(iii) Add a watermark: This Page is Blank in Page 2 of your document.

(iv) In page 3, add a ball from the clip art gallery measuring 3 inches wide and 2.5 high and send it behind text; reflect the ball for shadow to be on the right.

(v) Bold and underline the word team wherever it appears in page 3.

(vi) Add a footer of your name and class

(vii)  Add an Endnote on the word Fufa on the heading to read Federation of Uganda Football Association.

PRACTICAL QUESTION THREE

(a) Using a suitable word processor, create the following table of information belonging to Madiba Enterprises Limited. Save it as your name and class & Stream.

(b)   Make a copy of the table onto the next page.

(c)   Sort the records in the table in descending order of Salary.

(d)   Italicize the column headings and change them to font size 15.

(e)    (I) add a row at the bottom of the table.

(ii) Use in-built formulae to calculate the average age and total salary.

(f)    (I) Insert a column to the right of the table and merge cells.
(ii) Type the text “Salary is paid on 28th day of every month without fail” and align it vertically in the centre.

(g)  Insert a row at the top of the table and insert a suitable heading.

(h) Add a water mark of your stream.

(i)   Add a file name and path in the footer section in upper case.

(j)   By use of the tab key, insert a header containing your name and class in capital letters.                                                                           

(k)   Save and print your work.

 PRACTICAL QUESTION FOUR

(a) Using a suitable word processor of your choice, draw the following Venn diagram as it appears together with accompanying text, on page one of the document

WHITE BLACK SECONDARY SCHOOL

b) Go to page 2 and type the following mathematical equations;

  • insert a watermark of your names
  • Save all your work as Mathematical Formulas

PRACTICAL QUESTION FIVE

Using a suitable word processing program, type the following information exactly as it is and save it as your name and class & stream.

HARDWARE COMPONENTS

Input Hardware

One of the most important hardware components is the input hardware. It enables users to enter data and instructions into the computer memory. Without it, users may find difficulty in entering instructions and data in the computer’s memory.

Processing Hardware

The most important function of any computer is processing. Microprocessor technology has jumped to reach the current nearly unbelievable 3.6 GHz just with in the last 10 years.

Storage Hardware

The need for storing large amounts of data has arisen with the expansion of information technology in business. The drive towards convenience and portability of data has become the main issue of concern for the modern business man/woman.

  1. Copy your text to page three of your document
  2. Make all your text appear with Tahoma font style size 13.
  3. Make the top most heading font size – 20, centred, bolded and double underlined with a Blight green text highlight colour.
  4. Shade the first and fourth columns of the table with Yellow and Green.
  5. Drop cap the first letter of each paragraph to 2 lines
  6. Copy paragraph 3 and paste it on page four three times.
  7. Apply a two column layout on the middle paragraph.
  8. Include a watermark of your Names only to page 2
  9. Calculate the Totals and Amounts in the table of page 3.  
  10. Apply a yellow large checker board background colour and save.
  11. Save changes and print out your work.

PRACTICAL QUESTION SIX

(a) Type the following text and its illustration below exactly as it is and save it as Set Theory in your working folder.

VENN DIAGRAM AND ITS USE

A Venn diagram is an illustration of the relationships between and among sets, groups of objects that share something in common. Usually, Venn diagrams are used to depict set intersections (denoted by an upside-down letter U).

Learning How to Compare and Contrast Two or More Things. By Amanda Morin. Updated September 29, 2018. Cultural RM Exclusive/yellow dog/Getty Images. A Venn diagram is a visual tool used to compare and contrast two or more objects, events, people, or concepts.

A Venn diagram uses overlapping circles or other shapes to illustrate the logical relationships between two or more sets of items. Often, they serve to graphically organize things, highlighting how the items are similar and different for example take a look at this.


Copy your work to page two and apply font size 14 Times New Roman.ABCDEFGHIJKLMNOPQRSTUVWXYZ

  1. Change the letters of alphabet below the Venn into Wingdings font 16.
  2. Apply to the heading with font size 20 and a thick underline of purple.
  3. Set the second paragraph to three columns with a line between.
  4. Insert a drop of two lines on the first letter of the second paragraph.
  5. Apply a 6pt orange shadow border to page two only
  6. Insert a horizontal watermark of your names below your Venn diagram on page two only.
  7. Use header in the format of Alphabet cantered document title to store your names and personal number.

PRACTICAL QUESTION SEVEN

  • Using a suitable word processing application typeset the following invoice as it appears with its font faces and any formatting and save it as “Invoice

Required to:

  • Centre align all the items to be dispatched in the table above.
  • Copy your work and paste it on page three of your document
  • Use the formulae feature in word to generate the total amount of items dispatched
  • Insert a footnote on the word officer that appears in the bottom of your invoice as TO MAMA KEVIN BAKERY.
  • Below the invoice add Your Full names and personal number with a comment “Its Better I become self Employed”
  • Insert a printed water text mark as This Page Is Left Blank only to page two.
  • Apply an orange background colour to your entire invoice only.
  • save changes and print your work

 

MAIL MERGE

So, what is mail merge exactly?

Mail merge is ideal for creating personalized form letters or labels instead of editing the original letter several times to input different personalized information. As you can imagine, this can save a lot of time as well as worry about not changing all of the information for the new recipient.

This is feature used to create similar letters to be sent to several people. The names and addresses of each person can be merged with one single main document.

Mail merge is the facility which requires the following three information

  • General body of the letter called Main Document.
  • Header row, the record structure or the name of the fields which will identify the data.
  • Data for all the individuals, for whom the letters are to be generated, also called Data Source.

 

Main document: It is the common letter which contains the common information for each of the merged document. It contains the field names, which contain the instructions for carrying out the merge.

Data source / Data file: It stores information to be brought into the main document. The data file table contains a column for each category of information, or data field in the data file. The header row is the first row of the table which contains field names and indicate the type of information in each column i.e. list of names and addresses.

This file can take many forms, such as an Excel spreadsheet, a database, or even another Word document that has a table in it.

Form letter: It is the resultant document of the mail merge operations which contains the copy of the mail document along with each piece of information stored in the data file.

NB: It is always a must to save your data source/data file/ table or recipients in the same folder with the main letter/document.

PRACTICAL QUESTION EIGHT

You have been asked to send acknowledgment letters to people who have so far made contributions towards the food program. The letter content is the same for all persons except the addresses, name and nature of contributions. Below is the letter to be sent and a table of people who have made contributions

This project is in its inaugural year but it has been a resounding success. The learners and staff agree that it should become an annual event. The principle would like to thank you and hopes for more support in future.

Thank you very much.

………………….……

PRINCIPAL

YUDA TADEO

  1. Make a duplicate of this work on to another page without retyping.
  2. Use appropriate method in any word processing program to make a letter to be sent to each person in a table.
NAME ADDRESS NATURE OF CONTRIBUTION
Alfonso Miguel P.O.BOX 14, KAMULI $300
Lorene Mark P.O.BOX23, MBARARA 200000/=
Alfred Manuel P.O.BOX21, KAMPALA 30kgs of maize
Tim Howard P.O.BOX20, KASESE 10bags of rice
  1. Fill the second paragraph with a green colour.
  2. Insert a water mark only to this page as “Food Program”.
  3. Make the water mark with a Red Colour, an outline of green with weight 21/
  4. Insert a heart art page border on all your work except page one.
  5. Insert page numbers at the top of your document of the vertical outline form.
  6. Apply a footer of your names and class in upper case
  7. Save your work as your name

PRACTICAL QUESTION NINE

(a) Ms Sylvia is a house teacher in Kyesibe High School. Her school will be holding its inter-house MDD competitions soon: Being a Day school, Ms, Sylvia needs to put in extra time to perfect most of the activities. She intends to send special letters requesting parents to release their children on non-schooling day for practice.

The contents of the letter will be the same for all parents except for the parents’ personal details and titles; below are the letter to be sent and a table showing the personal details of the different parents

 

Required

  1. Type the letter and save it as permit Letter-Your name
  2. Create the table and save it as permit table-Your name
  3. Include a header of your name and index No on the letter
  4. Insert current date and time in the lower bottom centre of your letter and update it automatically.
  5. Insert a three lines 3 point page border on your document (letter)
  6. Using appropriate word processing feature link the table to the letter so as to generate 5 letters to be sent to the respective parents of the participants in Mrs Sylvia’s House. And ensure that all merge fields inserted should be bolded.
  7. Insert a printed water mark of your Reg No in the entire document.
  8. Make the reference appear in blue colour font size 14 Arial Black style and the rest of the text 14 font size and in Black times Roman
  9. Change line spacing of the entire text to 1.5
  10. Insert a horizontal line below the letter
  11. Print the 6 letters.

PRACTICAL THEORY WORD QUESTIONS

  1. (a) Staff in a firm of Solicitors uses type writers for all letters and forms. The firm decides to introduce word processors to make the office work more efficient. State three reasons why this change may worry some office staff?                                  
  • It could cause an employment to them
  • They could be computer illiterate
  • The maintenance costs are high
  • After sometime, most of the staff finds out that the word processors make their jobs easier. Mention three reasons why their jobs are made easier?
  • It makes work easy
  • It can store work for future use
  • It can print work of better quality

(c) What word processors function, would you use to?

  • Make headings more obvious          
  • Bold
  • Type an address at the right of a document.
  • Right align
  • Produce a draft document with space between the lines.
  • Line spacing
  • To make changes to a document in the following way; Italicizing, changing font colour and underlining.
  • Formatting
  1. (a) ……………..…… is a word processor that uses ONLY a key board in its operation?                                                                                 
  • DOS Editor
  • Word perfect

(b) What is the difference between lower case and upper case?    

Uppercase is composed of capital letters and lowercase is composed of small letters

(c) Explain what is meant by the term “Save As”?                       

This is a document used to effect the process of saving documents from the memory storage to a permanent storage or from one drive to another and also when changing a name of a document to another.

(d).What is a word processor?                                                       

  • Is a computer program that is used to manipulate text based documents
  • Is a computer program that is used to create, edit, save, format, print text based documents. Keyword – manipulate, text based documents.

(e)      State three facilities that can be used to emphasize text in a word processor.   

  • Striking through.
  • Changing font colours.
  • Changing font sizes.
  • Alternating font styles.
  • Inserting clip art.
  • Use of word art.
  • Adding boarders.
  • Using tables.
  • By indenting work.
  • Using text highlighters.
  • By numbering.
  1. (a) Give the importance of the following features in word processing

(i) Footnote                                                                                 

Helps in providing explanatory/ or clarifying notes comments about a concept or phrase used in a particular page of a document.

(ii)     Toggle Case                                                                 

It helps the user to hurriedly change or switch case of text to upper case or lower case and vice versa.

(b)     Distinguish between Cut and Copy editing features of a word processor.      

To cut is to move data or text or word from its original place to a new location /clipboard/buffer/ While Copy is to create an extra or duplicate copy of the data or file.

(c) List any four views in which a user can display his/her work when using a word processor.                                                                               

  • Read mode
  • Print layout
  • Web layout
  • Outline
  • Draft
  1. (A) (ii) Briefly describe the concept of document referencing as applied in electronic word processors.                                                                                                                                                                                             

They are tools used to navigate the various sections of a document like foot notes, end notes, tables of contents, citations, bibliography, table of figures, etc.

 

(ii) Give four examples of document referencing features found in electronic word processors.            

  • Foot notes
  • End notes
  • Tables of contents
  • Citations
  • Bibliography
  • List of figures
  • Line numbering
  • Table of figures, etc.

 

                                                                                         

(b) State two end product documents of a mail merge.                          

  • Main document or primary file
  • Mailing list or secondary file or data source
  • Merged document  

(c). Describe the following as used in a word processor.

(i). Text highlight.

Refers to the selection of text to be prepared for further commands from the user Or Refers to placing a background colour behind selected text in a word processor

(ii). Page orientation.

Page orientation is the direction in which a document is displayed or printed. 

  1. (a) (I) give three features of an electronic word processor interface.

 

  • Replace
  • Multi-columns
  • Spell checker
  • Clip Art Gallery
  • Grammar checker
  • Mathematical formulae
  • Typesetting
  • Thesaurus

 

(ii) Mention three examples of word processing software.   

 

Microsoft word

Word pad

Word perfect

Word star

Corel word perfect

Perfect writer

Easy writer

PC writer

Multi mate

Word pro

Abi word

Open office.org writer

La Tex editor

Lyx

Professional writer

Manuscript

Ami pro

Locum script

Finger prints

 

(b) State the key board short cut key combination for executing the following commands during word processing.                                              

(i) Double underline                                   CTRL+SHIFT+D

(ii) Increase font size                                  CTRL+SHIFT+P

(iii) Apply a bulleted list                            CTRL+SHIFT+L

(iv) Close the file                                        ALT+F4    

  1. (a) Explain the following terms as applied to a word processor.
  • Character map

Is a group of symbols not found on the key board

  • Formatting

Changing the appearance/parameters of a text or document.

  • Footer          

Is any text which is placed in the bottom margin of a page.

  • Page break
A parameter that controls the number of lines to a page after which  additional text will be placed onto the next page

 (b) Outline four ways in which word processing can help in business activities.                                                                                  

Production of reports and business proposals.

Making of adverts and posters (a case for word and clip art application).
Production of business cards.
Form letters and mailing label
Publications
Payroll where tables can be used for simple calculations.
In built templates for curriculum vitae

 

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